1. Scope
These conditions of participation apply to participation in the Mesalvo Future Health Summit 2025, organized by Mesalvo GmbH, on November 26 and 27, 2025. By registering, the participant or the registering organization accepts these conditions.

2. Registration and Conclusion of Contract
Registration takes place via the provided registration page. It is binding and constitutes a paid order. Registration is deemed binding upon submission of the registration form and will be confirmed by an automatic confirmation email.

Billing will be carried out exclusively by invoice after the event. Payment by credit card or PayPal is not possible.

3. Participation Fee and Scope of Services
Participant Category – Price

Regular Price: €199 per person

Early Bird Price (until October 7): €99 per person

The participation fee includes:
• Participation on both event days
• On-site catering during the day
• Participation in the evening event on 26.11.2025

Note: If participants do not attend the evening event, there is no entitlement to a price reduction unless this has been agreed upon in writing in advance.

4. Invoicing & Payment Terms
Invoicing will take place after the event starting from 28.11.2025, based on the actual participant data (cross-check with registration list, cancellations, attendance). Payment is due upon receipt of the invoice without deduction.

The invoice will be issued to the organization specified during registration. For correct invoicing, the following data are required:
• Name and address of the institution
• Billing address
• Participant data (salutation, title, first name, last name, function/department, institution)

5. Cancellation and Withdrawal
• Free cancellation is possible until the registration deadline on [11.11.2025, 14 days before the event].
• After this date, cancellation is excluded.
• In the event of non-attendance despite registration or late cancellation, the full participation fee will be charged.
• Cancellations must be submitted in writing. Receipt of the cancellation confirmation serves as proof.

6. Changes and Cancellation of the Event
The organizer reserves the right to cancel or postpone the event for important reasons (e.g., force majeure, illness of speakers, pandemic-related restrictions). In such cases, no participation fees will be charged, and already issued invoices will be canceled. Further claims are excluded.

Changes in the program schedule or speakers do not entitle participants to cancel.

7. Disclaimer of Liability
Participation is at the participant’s own risk. The organizer is not liable for the loss or damage of personal belongings unless the damage was caused intentionally or through gross negligence.

8. Data Protection
The processing of personal data is carried out in accordance with the privacy policy of Mesalvo GmbH. For the event, the necessary data will be processed for organizational purposes and invoicing. Further information can be found in the privacy policy.

9. Hotel Costs
Hotel costs are not included in the participation fee. Participants are responsible for booking their accommodation and settling costs directly with the hotel. Mesalvo assumes no liability for hotel bookings or payment of hotel costs.

9. Final Provisions
Should individual provisions of these conditions of participation be or become invalid, the validity of the remaining provisions shall remain unaffected. The place of jurisdiction is Munich, provided this is legally permissible.

Dear Sir or Madam,

With the following information, we would like to meet our obligation to provide transparent information regarding the processing of your data, legal bases, retention periods, and possible recipients of data. This notice also informs you about your rights in the area of data protection.

Controller for Data Processing and Contact Details

The responsible entity pursuant to Art. 4 para. 7 GDPR, on whose behalf your personal data are collected, is:
Name of the organization: Mesalvo GmbH
Address: Heinrich-von-Stephan-Str. 25, D-79100 Freiburg
Contact details: info@mesalvo.com

If you have questions about data protection or would like to exercise your rights listed below, please contact our Data Protection Officer at the details provided.

Details of our Data Protection Officer
Data Protection Officer: Mr. Alexander Vogel
Address: Bovermannstraße 8, 44141 Dortmund
Contact details: T +49 231 54380 398, F +49 231 54380 399 / dsb@datatree.ag

Purposes and Legal Basis of Data Processing
Your personal data will be processed for the purposes mentioned above. The processing of your personal data takes place in compliance with the applicable data protection regulations. The legal bases for processing your data are explained below.

Retention Period
Furthermore, your personal data will be stored as long as necessary for the purposes mentioned above, or longer if required by statutory retention obligations.

Possible Recipients and Data Categories
Your personal data will not be disclosed to third parties.

Rights of Data Subjects
Because your personal data are being processed, you have the following rights:

Right of access (Art. 15 GDPR)
You have the right to obtain information at any time and free of charge on whether we process data concerning you.

Right to rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR), and right to object (Art. 21 GDPR)
You may exercise these rights at any time.

Withdrawal in the Case of Consent (Art. 7 para. 3 GDPR)
If you have provided personal data based on consent, you have the right to withdraw your consent at any time without giving reasons, with effect for the future. Please note that withdrawal does not affect the lawfulness of processing carried out on the basis of consent before its withdrawal.

Contact Details for Exercising Your Rights
You can exercise your data protection rights at any time and free of charge. Each request will be reviewed and answered individually. Please address your inquiries regarding data protection to: dsb@datatree.ag

Supervisory Authority pursuant to Art. 77 GDPR
Furthermore, if you believe that the processing of your personal data is not compliant with data protection law, you have the right to contact the competent supervisory authority for data protection at any time:

State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia
P.O. Box 20 04 44
40102 Düsseldorf
poststelle@ldi.nrw.de